Now Hiring - Property Management Compliance & Training Officer in North Haven, CT

Elderly Housing Management is a tax exempt organization that manages primarily non-profit low and moderate income elderly housing complexes. We currently manage 62 sites in Connecticut and 1 in Massachusetts.

Position Responsibilities

• Establish an annual quality control review schedule that includes at least 20% of the EHM portfolio and ensure QC reviews are completed that include tenant file review, management assessment, property performance expectations, condition of asset and review of compliance with program requirements.
• Conduct unannounced mock surveys, inspections, audits and investigations periodically to assess staff readiness and to specifically identify where corrective actions are needed.
• Develop and implement a Compliance training plan
• Provide guidance, training and technical assistance to partners in areas such as LIHTC tax credit compliance, HOME, AHP, USDA RD income guidelines, HUD guidelines, rent limits, Land Use Restriction Agreement, utility allowances, next available unit rule, square footage, and other related information.
• Report to the COO on a regular basis to review QC Reviews, Training Plan and assist with establishing site-based improvement plans.
• Re‐evaluate areas of previous deficiency to identify improvements.
• Responds to inquiries, researches and resolves problems related to transactions handled by Housing Management; serves as liaison with other constituencies in the resolution of day to day administrative and operational compliance issues.
• Ensures Audited Financial Statements, prepared by third-party auditors for managed facilities, meet compliance with applicable regulatory requirements and ensure timely filing and preparation of finding responses.
• Review and approve requests to regulatory agencies to access project restricted reserve funds (replacement reserves, residual receipts, operating reserves, etc.) to ensure consistent preparation and regulatory compliance. Submit to Finance for processing.
• Develop recordkeeping procedures and manage appropriate records in accordance with applicable regulations,policies and standards.
• Stay up to date on regulatory and industry changes and assist in the development of impact assessments and summary communications to EHM Departments.
• Respond to TRACS and MINCS submission dates and error messages as required and take action to always keep the company in compliance.
• Assist in updating and maintaining Property Management Operation Manuals.
• Collect information from staff as needed to facilitate accurate and timely reporting.
• Include a 20% review of prior fiscal year move outs for proper procedure and timely security deposit reimbursement.
• Maintain a schedule/calendar of required compliance reporting due dates for each program.
• Work with regional managers to ensure proper compliance of EIV Master Files in accordance with EHM EIV Policies.
• Assist with completing and submitting appropriate compliance reports with oversight agencies. Monitor EIV reporting errors and provide compliance training to site-based team members.
• Provides assistance to external auditors in compliance reviews. This includes the annual audit process as well as any regulatory reviews such as MOR or INSPIRE, etc.
• Performs other duties as assigned by the supervisor.

Professional Requirements

· Solid understanding of compliance requirements for HUD programs (RAD, Section 8), USDA-RD programs (515, 538), HOME, CDBG and other affordable housing funding sources.

· Must hold COS or obtain COS within first 6 months of hire.

· Working knowledge of basic GAAP accounting principles.

· Working knowledge of property management fundamentals.

· Excellent verbal and written communication skills.

· Ability to develop and grow professional relationships.

· Ability to work independently as well as in a team setting.

· Strong organizational skills; ability to prioritize and handle multiple tasks at any given time.

· Strong analytical skills; attention to detail and accuracy a must.

· Must possess and maintain valid Driver’s License.

Education, Experience & Skills Qualifications

· Bachelor’s degree and/or COS/LIHTC certification preferred.

· Minimum of 5 years managing affordable housing of Section 8 and other federally assisted program experience in a leadership role.

Work Environment

This job operates in an administrative, office setting. This role uses standard office equipment such as computers, phones, copiers, etc.

Physical Demands

Moderate physical effort required; frequently seated with freedom of movement. Mobility through the office is required. Normal lifting, carrying, reaching, pushing and pulling. Ability to operate a motor vehicle for travel to meetings and training sessions. Visual activity requiring close attention to paperwork and use of computer keyboard.

Position Type and Expected Hours of Work

This is a full-time position, and typical work hours are Monday through Friday 8:00 am to 4:00pm. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours and must work 37.5 hours each week to maintain full-time status.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. All essential job functions are subject to reasonable accommodation. Employees needing or requesting reasonable accommodations should contact Human Resources

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Experience level:

• 5 years

Schedule:

• Monday to Friday

Ability to commute/relocate:

• North Haven, CT 06473: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Property Management: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person